Thank you for being a RHMP Sponsor. Please complete the following information so that we have the most current information for your organization. Information collected here is only used to coordinate your sponsorship with RHMP.

• GDPR Compliance: RHMP’s List Guidelines for Sponsors and Exhibitors

• • Marketing Images

Exhibitor Kit

• Times
• • Move in Time: 6:00 AM – 8:00 AM
  • Event Time: 8:30 AM – 6:30 PM
  • Move Out Time: 6:30 PM – 7:00 PM

*I recommend that you move out immediately after the reception. The reception and the Industry Showcase will be in the same area.

• Schedule at a Glance – https://rhplanners.com/summer_camp_schedule

• Dedicated Industry Showcase Hours
  • • 9:00 AM : REGISTRATION OPENS (We fully expect people to arrive as early as 8:30 am)
    • 10:45 AM – 11:00 AM : COFFEE BREAK & INDUSTRY SHOWCASE
    • NOON – 12:20 PM : NETWORKING BREAK, INDUSTRY SHOWCASE & CSR
    • 2:00 PM- 2:20 PM : BREAK & INDUSTRY SHOWCASE
    • 3:20 PM – 3:35 PM : NETWORKING BREAK & INDUSTRY SHOWCASE
    • 4:35 PM – 4:50 PM : AFTERNOON SNACK BREAK & INDUSTRY SHOWCASE
    • 5:30 PM – 6:30 PM : RECEPTION

• Tabletop Display
  • We provide you with:
    • one 6’ table
    • two chairs
    • ID Sign
  • Products and material may be displayed on the table. Banner stands, Step & Repeat, Kiosk, Hanging signs and easels are not permitted.
  • All displays of products/materials must be confined to the table and cannot obstruct the view of the surrounding displays. Each exhibitor is responsible for keeping the aisle and surrounding display area free from congestion.
  • Your table assignment will be available to you when you arrive to move in.

• Electricity: We do not have access to electricity.

• Wifi: Wifi Code and instructions will be provided to you when you arrive.

• Registration: If you have not registered yet, please do so by close of business on Monday, July 22.
• • At https://restonherndonmeetingplanners.wildapricot.org/summer_camp
  • Choose Registration Type: Sponsor Registration
  • email rhmp@apexmeetings.com for your special code
    • Option 1 – Register as a Supplier – This person will be placed on a waitlist. We will move this person off of the waitlist and send an invoice.
    • Option 2 – Email us at rhmp@apexmeetings.com with the name, organization, title, and email of the person you are registering. We will register the second person and send an invoice.
• Shipping
  ATTN: Vinnu Deshetty (Exhibitor Name)
  HYATT REGENCY DULLES
  2300 Dulles Corner Boulevard
  Herndon, VA 20171

To help us track packages for you onsite, please let us know what you are shipping. You can enter the information on the Sipping Tracker form at: http://apexmeetings.com/rhmp-sponsor-service-center/